Recruitment – Program Coordinator of Scar Of Life

Join Scar Of Life in connecting compassionate hearts across Vietnam to support the cost of congenital heart surgeries for underprivileged children.

POSITION OVERVIEW: 

The Program Coordinator plays a key role in supporting the implementation and administration of the Scar Of Life (SOL) program. This position coordinates SOL’s core initiatives, including Family Grant, Continuing Care, and Scholarship, while ensuring timely and accurate program documentation, payment coordination, donor support, and administrative operations.

The role works closely with beneficiaries, hospital partners, donors, volunteers, and the Finance Department to ensure smooth program delivery and accurate financial documentation.

KEY RESPONSIBILITIES:

Program coordination (50%)

• Managing three component programs of Scar Of Life, including Family Grant, Continuing Care, and SOL’s Scholarship, specifically: 

• • Verifying the beneficiaries and contacting the family to process the grant in a timely and appropriate manner 
  • Maintaining regular communication with beneficiary families and monitoring children’s health and progress.
  • Updating the database and beneficiary records in a timely manner
  • Preparing cash advance requests, financial supporting documentation, disbursing the grants, and preparing reports monthly
  • Filing the supporting documents appropriately and sufficiently;

• Preparing the biography of the beneficiaries and reports to the donors, coordinating hospital visits with donors (as assigned by the Manager/Director);
• Reporting directly to the Director/Manager when required for different kinds of reports: government report, internal report, public report on social media, donor report, etc.;
• Being on time and well-prepared for the reception, including receiving the phone call and transferring it to the appropriate person-in-charge; welcoming guests to the office;
• Supporting SOL Manager/Director with any other assigned tasks.

Finance administration and payment coordination (50%):

Supporting the financial administration of the SOL program by ensuring payment documentation is complete, accurate, and submitted on time. Responsibilities include:

• Receiving and reviewing supporting documents for payment requests from 15 hospital partners to ensure completeness, accuracy, and compliance with internal policies and applicable regulations before submitting to the Finance Department. Coordinating with hospital partners to obtain missing information or revised supporting documents when necessary.
• Preparing payment requests for the hospital partners and stakeholders to ensure the payments are processed on time;
• Monitoring payment status and informing the hospital partners and stakeholders once the payments are completed.
• Filing the accounting supporting documents appropriately and sufficiently;
• Reporting Accounts Payable to the SOL Director/Manager on a quarterly basis or upon request;
• Supporting internal and external audits by providing accounting supporting documents and related information upon request.
• Receiving cash/ following up on bank transfer donations, notifying the Finance Department, and preparing and issuing donation receipts and thank-you letters (as assigned by the Manager/Director).

REQUIREMENT:

• Bachelor’s Degree in Business Administration, Accounting, Finance, Social Work, Development Studies, or a related field.
• At least 1 year of working experience in program administration, finance administration, or program coordination.
• Good working knowledge of Speaking/Reading/Writing both English and Vietnamese.
• Proficiency in Windows, including Microsoft Word, especially Excel, and PowerPoint. 
• Experience working with NGOs or international organizations is a plus.
• Highly organized with excellent documentation skills.
• Detail-oriented and committed to accuracy.
• Strong in planning, coordination, and time management.
• Comfortable managing multiple tasks and priorities simultaneously.
• Proactive in following up with internal and external stakeholders.
• A strong communicator with good interpersonal skills.
• Able to work independently as well as collaboratively in a team.
• Flexible and willing to support events and occasional travel when required.
• Honest, responsible, and able to handle confidential financial information with integrity.

BENEFITS:

• Competitive Salary & Benefits: In accordance with Vietnamese labor laws, including full statutory insurance and paid leave entitlements.
• Additional health coverage: Extra health insurance for staff and eligible dependents (spouse and legal children).
• Professional development: Hands-on experience in social impact initiatives and access to training opportunities.
• Work environment: Inclusive and supportive, with opportunities to contribute to meaningful community impact.
• Work support: Company-provided laptop.

HOW TO APPLY:

If you are interested in this opportunity, please submit the following documents to hr@vietnamchildrensfund.com, with the email subject: [SOLC – Full Name], including: 

• Your CV (with a cover letter and relevant certifications, if applicable)
• References (if applicable)
• Your expected gross salary (VND)

Application deadline: COB of August 19, 2026 (Vietnam Time)

CONTACT US:

• Company: Vietnam Children’s Fund Social Enterprise Company Limited
• Email: hr@vietnamchildrensfund.com – Mr. Thao Nong (He/him) – Human Resources Department – Vietnam Children’s Fund 
• Address: 15 Nguyen Duy Hieu, An Khanh Ward, Ho Chi Minh City, Viet Nam
• Working hours: Monday – Friday, 8:30 AM – 5:30 PM.

Note: We deeply appreciate the interest and effort of every applicant who has taken the time to apply and expressed their desire to contribute to our mission. 

Due to the large number of applications, we regret that we are unable to provide individual feedback to each applicant. Only those shortlisted will be contacted for interviews or additional assessments. If you do not hear from us after August 30, 2026, please consider that your application was not successful this time. 

Once again, we sincerely thank you for your interest and encourage you to stay connected with us. We hope to have the opportunity to work together in the future if your skills and passion align with upcoming opportunities to support sustainable development and our mission.